PRIVACY POLICY FOR WEBSITE

This Privacy Notice is for DLSZ’s website. These functionalities allow DLSZ to collect and process your information.

De La Salle Santiago Zobel School (DLSZ) is committed to safeguarding your privacy as we conduct our operations and deliver educational services in compliance with the Data Privacy Act of 2012 (RA 10173). This supports our goal of becoming a leading learner-centered community while participating in the ministry of evangelization of the Church and social transformation.

Personal Data and Scope

This privacy policy explains how we handle personal data (information that identifies you) and sensitive personal information (such as licenses, religious affiliations, or health data) as defined by RA#10173, which may be collected every time you visit our website. This privacy policy applies to our website in general. However, please note that DLSZ reserves the right to modify this policy at any time. Additionally, specific portions of the website may have a different, clearly stated policy.

Definition of Key Terms

Personal information refers to any information, whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information, or when put together with other information would directly and certainly identify an individual.

Sensitive personal information refers to personal information:

About an individual’s race, ethnic origin, marital status, age, color, and religious, philosophical, or political affiliations;
About an individual’s health, education, genetic or sexual life of a person, or to any proceeding for any offense committed or alleged to have been committed by such person, the disposal of such proceedings, or the sentence of any court in such proceedings;
Issued by government agencies peculiar to an individual, which includes, but is not limited to, social security numbers, previous or current health records, licenses or their denials, suspension or revocation, and tax returns; and
Specifically established by an executive order or an act of Congress to be kept classified.

Information We Collect

When browsing our website, we use cookies and other tracking technology that may collect certain kinds of information.

Cookies and Technical Data

Cookies are pieces of information that a website transfers to the computer you use and may be placed on its hard disk for record-keeping purposes. They are widely used to make websites function properly or work more efficiently, as well as to provide information to the websites’ owners. “First-party” cookies are set by the DLSZ website. “Third-party” cookies from Google Analytics are also placed to enable us to collect technical information that may include:

Browser type
Date and time of connection
Length of visits to certain pages
Operating system
Pages viewed/searched for
Page's response time
Time zone setting/general location
Service provider

Note on Anonymization

Personal information from third-party cookies is aggregated and anonymized.

Managing Cookies

You can prevent the placement and storage of cookies by adjusting your browser settings, by downloading and installing the free Opt-out Browser Add-on available at https://tools.google.com/dlpage/gaoptout.

IP Addresses and System Logs

Our website also utilizes technologies that collect additional information beyond what was previously mentioned. Information such as IP (Internet Protocol) addresses and System Log files is collected and maintained.

An IP address is a unique number used by computers on a network to identify each computer every time you log on to the Internet. The IP address information does not identify you personally, but rather identifies the computer you are using and the length of time spent on each page, and may even identify your general location.
The DLSZ computers that serve our site maintain a minimum set of system logs, which enable us to tune and protect the service as well as determine general usage patterns. We retain the information for as long as necessary to meet these objectives.

Processing and Use of the Collected Personal Data

The data we collect is strictly used for legitimate purposes in the following manner:

Website Improvement

Assist in visualizing visitors’ interaction with the site by providing information about the areas visited, time spent, and any issues encountered, such as error messages.
Assist in improving the design and content of the website.

Security and Safety

Assist in troubleshooting tasks and inquiries.
Assist in maintaining the safety and security of the site and its visitors or users.
Assist in determining demographic information on the site usage.

Compliance and Regulation

Assist in enforcing regulatory requirements or claims that would govern both the visitor and the site concerning the information provided, as well as its stated purpose.

Communication and Access Control

Assist in communicating to the visitor the services provided by DLSZ.
Assist in limiting access to internal areas of the website.

DLSZ will not share your personal information except in the following limited circumstances:

Legal Obligation

When DLSZ is required to do so by law or if such legal disclosure is reasonably necessary to comply with legal processes or respond to any claims.

Safety and Security

For maintaining the safety and security of the information collected, as well as that of the data subject.

Third-Party Service Providers

When interacting with third-party service providers that may host or support our services and maintain databases, the service and its provider will be subject to written agreements between DLSZ and the provider, as required by the Data Privacy Act of 2012. These written agreements or contracts will include the rights and obligations of each party. They will consist of requirements for the third party to provide adequate security measures to safeguard the information, as well as a detailed scope of work that limits the use of the information to only those who have obtained proper approval and consent.

Security of Collected Information

To ensure the confidentiality, integrity, and availability of personal data that is collected, DLSZ implements organizational, administrative, and technical processes and procedures intended to safeguard the data from loss, misuse, unauthorized access, disclosure, alteration, or destruction.

Retention of Collected Information

DLSZ takes reasonable steps to ensure that the personal data collected and processed is reliable, accurate, and complete for its intended use as described in the Privacy Policy. DLSZ retains Personal Data for the period necessary to fulfill the purposes outlined in this Privacy Policy.

Rights of the Data Subject

As the Data Subject, you are afforded the following rights as written in RA#10173, the Data Privacy Act of 2012.

The right to be informed whether personal information about you shall be, is being, or has been processed.
The right to access and be furnished with the information before the entry of your personal information into the processing system of the personal information controller.
The right to access and to have reasonable access to your information upon demand.
The right to rectification and to dispute the inaccuracy or error in the personal information and have the personal information controller correct it immediately, and accordingly, unless the request is vexatious or otherwise unreasonable.
The right to erasure or blocking or suspend, withdraw, or order the blocking, removal, or destruction of your personal information from the personal information controller’s filing system upon discovery and substantial proof that the personal information is incomplete, outdated, false, unlawfully obtained, used for unauthorized purposes, or is no longer necessary for the purposes for which it was collected.
The right to indemnity for any damages sustained due to such inaccurate, incomplete, outdated, false, unlawfully obtained, or unauthorized use of personal information.
The right to data portability through the ability to obtain from the personal information controller a copy of data undergoing processing in an electronic or structured format, which is commonly used and allows for further use by you.
The right to complain to the Data Privacy Office or the National Privacy Commission.

Personal Information of Other Individuals

Should you need to provide the site with personal information regarding other individuals or data subjects, you are required to inform the data subject about the Privacy Policy of the site and obtain any legally required consent for the collection, use, disclosure, and transfer of the personal information about the data subject following the Privacy Policy and RA#10173.

Personal Information of Minors

The services on this site are generally intended for persons 18 years of age and older. If information to be collected by or contributed to DLSZ is that of a minor, prior consent from the parent or legal guardian should be obtained in compliance with RA#10173.

How to Contact Us:

For any complaints, concerns, or questions regarding the collection and use of your personal information, you can contact our Data Protection Officer at dataprivacy@dlszobel.edu.ph or by Telephone. No. (63 2) 8771-3779 local numbers 128 (Alabang)/386 (Vermosa). For more information, please read https://privacy.gov.ph/data-privacy-act/

Data Privacy Statement for Students

De La Salle Santiago Zobel School (hereinafter referred to as “School”, “Us”, “Our”, and “We”) have a strong commitment to protecting our students’ personal information from any breaches or unauthorized use of personal information in compliance with the Data Privacy Act of 2012 or otherwise known as Republic Act (R.A.) 10178 as governed by the National Privacy Commission (NPC).

To ensure you can make informed decisions and feel confident in providing your personal information to us, we are providing you this Data Privacy Statement outlining our data collection, usage, retention, disclosure, and disposal practices and your rights as “Data Subjects”, as defined by the Act.

The term “Personal Information” refers to any information, whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information, or when put together with other information would directly and certainly identify an individual as defined by the Act. This may include Sensitive personal information that refers to personal information:

About an individual’s race, ethnic origin, marital status, age, color, and religious, philosophical, or political affiliations;
About an individual’s health, education, genetic or sexual life of a person, or to any proceeding for any offense committed or alleged to have been committed by such person, the disposal of such proceedings, or the sentence of any court in such proceedings;
Issued by government agencies peculiar to an individual, which includes, but is not limited to, social security numbers, previous or current health records, licenses or their denials, suspension or revocation, and tax returns; and
Specifically established by an executive or an act of Congress to be kept classified.

This notice applies to all students whose personal information is collected and processed by De La Salle Santiago Zobel School. This notice explains:

How do we collect your personal information?
How do we use information about you?
How do we transfer information about you?
How do we store and dispose of information about you?
Your rights as data subject
Notifications in case of breach of information
Compliance with data privacy clauses on contracts
Updates to our Privacy Policy
Where do I go for further information?

1. HOW DO WE COLLECT YOUR PERSONAL INFORMATION?

1.1 As you intend to become a student of our School, we may or will ask for your personal information (e.g., name, address, and contact information) for us to process. Below are the activities where we will or may collect your personal information:

During student admission: Upon application for admission, the Office of the Registrar collects your personal information and documentary requirements, such as but not limited to name, picture, contact details, family history, educational background, etc. Personal information is also collected by the Registrar for the processing of reconsiderations and changes to the course or strand.
Prior to and during Enrolment: Upon enrolment, we collect information on your profile, family background, the classes you enroll in, academic undertaking and performance, medical records, and other pertinent information related to your legitimate educational interest. There will be various occasions when we will acquire other forms of data (e.g., pictures or videos of activities he/she participates in, recordings from closed-circuit television cameras installed in the DLSZ premises for security purposes, etc.) or generate statistical information (e.g., institutional ranking; performance in admissions exams, aptitude tests, etc.).
During the course of your stay in the School: During your stay at the School, you may be required to provide personal information, which includes, but is not limited to, the following activities:
- Co-curricular and extracurricular activities. Your personal information may be collected in relation to co-curricular and extracurricular matters such as field trips, outreach and vocation programs, membership in student organizations/clubs, school paper, varsity, and cultural groups, and participation in competitions, programs, rehearsals, and seminars.
- Discipline procedures. We will collect your personal information to monitor student conduct, manage complaints, investigate incidents/violations, and impose disciplinary sanctions.
- Scholarship Programs. The Student Scholarship Office (SSO) will collect your information for the scholarship programs that you intend to avail of, as well as information to monitor your attendance and performance.
- Guidance Services. The Student Counseling Office (SCO) will collect your personal information to obtain background on psychological health through counseling. This will serve as the Counselor’s guide during the session. In a like manner, this will be used for monitoring the behavior and academic performance of students with special needs.
- Safety and security Operations. In the conduct of security operations, we may obtain videos or recordings of you from closed-circuit television (CCTV) cameras installed within the School’s premises.
- Student Health Services. Your personal data will be obtained for the maintenance of medical and dental records, annual physical examinations, clinic consultations, and medical treatment.
- On-the-job Training/ Internship and Exchange Program. Your personal information may be collected for monitoring and assessment of on-the-job/ internship programs, and for evaluation of application requirements and monitoring of cultural exchange programs.
- Library Services. The Learning Resource Center (LRC) may collect your personal information in relation to the use of library materials and facilities.
- Assessment Program, Evaluation, and Research Activities. The Instructional and Performance Assessment (IPA) Office will obtain your personal information to understand assessment results, whether emotional, behavioral, or cognitive in nature, as well as in profiling performance relevant to students' learning progress. The personal data will also be utilized for research and evaluation purposes.

1.2 You have the option to choose which personal information you are comfortable sharing with us. However, if you choose not to provide the personal information that we require, we may not be able to fully meet the legitimate education objectives provided by the School to its students.

2. HOW DO WE USE INFORMATION ABOUT YOU?

Student Admission. Your Personal Data, among others, your name, sex assigned at birth, data and place of birth, citizenship, information about your family, and other personal information that we use, along with other documents you provide, will be used to verify your identity in the course of determining your eligibility to enroll in DLSZ.
Academic and Non-Academic Services. Your Personal Data will be used by DLSZ in the course of fulfilling its obligation to provide you with quality education. Your personal information may also be processed in order to provide you with services (e.g., library services, dormitory, health service, counseling and guidance), determine whether the student organization or association to which you belong may be recognized and given access to School services, etc. pursuant to the School’s contractual or legal obligations, or to protect your vitally important interests. Users of your Personal Data will be limited only to the School’s duly authorized personnel, as part of their duties and responsibilities.
Clinic Services. Your Personal Data will be used by the School to determine your physical fitness to enroll and be able to provide you with the proper care when you avail of the School’s health services or in case of an emergency. For instance, submission of medical certificates for your absences to be excused, for you to drop a subject, go on leave of absence, etc.
Information Dissemination. Contact information is processed by DLSZ to be able to communicate effectively with you and to enable us to contact your family or other people you identify in the case of an emergency. DLSZ, through the Advancement and Communications Office (AdCom), or your teachers may use the information generated by the applicable registration system to contact you via email and/or SMS for class-related and other academic matters. The School may also inform you of the need to contact certain DLSZ offices or to submit certain requirements by a certain date or otherwise disseminate information that you need to know by posting your name and other relevant personal information on campus bulletin boards in the Safety and Security Office and other Departments.
Transportation Arrangements. Your Personal Data will be utilized by our authorized transportation service provider to pick up and transport you on the date, time, and location requested, and to appropriately charge transportation fees to your account.
Accounting Purposes. The School processes financial information related to your studies, e.g., tuition payments, scholarships, etc., pursuant to its contractual or legal obligations as part of the School’s legitimate interests and those of taxpayers.
Financial Audit. In preparing our financial reports, we may provide documents or files that may bear your personal information to our external auditors, who are engaged to check for the consistency, accuracy, and validity of our financial records.
Other activities. We will use your personal information for monitoring purposes, records management, School programs/activities, recognition of achievements/celebrations, other services that you may avail, and other activities as deemed necessary to serve our business purposes.

3. HOW DO WE TRANSFER INFORMATION ABOUT YOU?

3.1 Your information may be shared through email or by any other means available by any of our authorized personnel across all campuses of De La Salle Santiago Zobel School and its affiliates in the Philippines if deemed necessary for our business purposes, as listed below:

De La Salle Philippines, Inc.
De La Salle Santiago Zobel School – Vermosa Campus

3.2 We may disclose your information to law enforcement, regulatory, and other government agencies and to professional bodies and other third parties, as required by and/or by applicable laws or regulations. This may include disclosures outside the country, if necessary. As part of our commitment to protect your personal information, we will review and use your information to determine whether disclosure is required or permitted.

3.3 The School ensures that personal information shared through email or by any other means available is protected with our digital security controls in place to mitigate the risk of data breaches. We assure you that all our Lasallian partners across all properties are well-informed about the Data Privacy Act and their responsibilities as Personal Information Controllers/Processors, particularly in sharing your personal information.

4. HOW DO WE STORE AND DISPOSE INFORMATION ABOUT YOU?

4.1 We may retain your personal information in various forms, such as paper files or electronic files. Only authorized Lasallian partners (personnel) and you are allowed to access your personal information for privacy and security purposes. All of your personal information collected and documented in various official DLSZ Forms/Templates will be filed by the designated custodians in a locked storage room for the security and protection of your personal information. On the other hand, personal information in electronic forms will be retained in our computer systems, which we have employed with information security controls.

4.2 We will keep your personal information in accordance with the