The Administrative Services Department (ASD) is tasked to oversee the effective and efficient delivery of services needed by the members of the school community and other stakeholders in line with the overall goals and objectives of the institution. It recommends to the President the needed enhancements in the areas of medical and health, food, transportation, safety and security, facilities and environment programs management, and campus development.
The Director of Administrative Services acts as the lead administrator of the department that is composed of the following offices:
- Campus Development and Facilities Management Head (CDFM)
- Campus Health, Safety and Security Office (CHSS)
- Procurement Office
CAMPUS DEVELOPMENT AND FACILITIES MANAGEMENT OFFICE (CDFM)
The Campus Development and Facilities Management (CDFM) Office oversees the operation, maintenance, and continuous improvement of all school facilities, open spaces, circulation areas, and utility systems. Its primary goal is to enhance the teaching, learning, and administrative environments for all stakeholders, in alignment with the school’s vision-mission and the Campus Development Master Plan.
Specifically, the office is responsible for the following functions:
a. Oversees the formulation, implementation, and monitoring of the short-, medium-, and long-term Campus Development Plans for both campuses;
b. Recommends the reuse, renovation, or repurposing of existing buildings following a thorough assessment of programmatic alignment, functionality, long-term capital renewal requirements, historical significance, location, energy efficiency, and replacement costs, supported by comprehensive research and evaluation studies;
c. Organizes the spatial planning and design of campus buildings and open areas to foster meaningful human interaction and support the diverse needs of the school community. The planning process thoughtfully considers transitional spaces that promote collaboration within and beyond classrooms and offices, ensuring that study areas, auxiliary services, and communal meeting spaces contribute to a cohesive and integrated campus design for both campuses;
d. Regulates and monitors the compliance of contracted developers with the school’s space planning guidelines and design standards, ensuring alignment with institutional policies and adherence to the requirements set forth by relevant building regulatory authorities;
e. Engages and supervises construction consultants, service contractors, and suppliers in the implementation of projects ranging from campus master planning and new building design and construction to the restoration and renovation of existing facilities and open spaces;
f. Develops and maintains an organized archival system for Campus Development Plans, encompassing but not limited to: (1) circulation plans, (2) buildings and facilities, (3) land use studies, (4) development phases and scheduling, (5) site plans, (6) utility and energy systems, (7) outdoor spatial design and landscaping, (8) planning concepts, (9) housing projects (if applicable), and other pertinent documents related to infrastructure planning and development within and beyond the campus; and
g. Represents the institution on matters related to Campus Development Plans.
Additionally, the CDFM Office ensures the proper upkeep, repair, and maintenance of the school’s physical facilities, building structures, and grounds. It formulates and implements policies and guidelines governing the use and management of physical resources, while also spearheading the school’s environmental sustainability programs. The office is composed of three sub-units, as follows:
a. Buildings and Grounds Maintenance – Ensures that all indoor and outdoor areas, including the campus perimeter, are clean, orderly, and well-maintained. This sub-unit oversees janitorial and landscaping services and leads the implementation of the school’s Ecological Solid Waste Management Program, including the operation and supervision of the Material Recovery Facility (MRF).
b. Civil and Sanitary Works – Formulates and recommends plans, policies, and procedures for the repair, maintenance, and improvement of the school’s physical facilities, plumbing, and sanitary systems. This sub-unit oversees inspections and supervises various activities related to the repair, upkeep, and rehabilitation of the school’s infrastructure to ensure functionality, safety, and compliance with established standards.
c. Electro-Mechanical Works – Ensures the prompt, efficient, and effective delivery of support services related to the electromechanical requirements of the school community. This sub-unit oversees the maintenance and general upkeep of all electromechanical equipment and leads the implementation of established safety protocols governing their use. It also supervises the execution of special projects, including the installation and maintenance of voice communication systems and CCTV. Furthermore, it manages and monitors outsourced electromechanical maintenance services covering generator sets, water pumps, security cameras, voice communication systems, and air-conditioning units.
CAMPUS HEALTH, SAFETY AND SECURITY OFFICE (CHSS)
The CHSS implements guidelines and procedures in providing services for Lasallian Partners. Under this office are four sub-units, namely:
a. Food Services – supervises the concessionaire and the Cafeteria Committee to seek ways to improve the cafeteria facilities, food supply, handling, menu plan, preparation, sanitation, services and its personnel.
b. Medical and Dental Services – provides first-aid, regular annual and physical & dental examination, drug-testing and other wellness programs in collaboration with the contracted medical team, Lifeline Ambulance Rescue Ins, Red Cross, and other local health offices.
c. Transportation Services – formulates applicable transportation safety and security policies, provides fleet services and implements effective maintenance schedules of school vehicles to ensure that these are in good working condition. The unit also prepares guidelines for the endorsement of school bus operators, known as the Recognized Transport Service Providers (RTSP), to check if these are LTFRB certified and have passed the vehicular inspection standard set by the school.
d. Safety and Security- – Ensures the protection of the school community, property, and visitors through a commissioned security agency. Adequate security personnel assist in managing traffic and maintaining order and safety within and around the campus.
It initiates programs for Disaster Risk Reduction Management and Emergency Preparedness for the institution. It serves as a liaison officer of the school to external agencies such as the barangay, the village association, and other government and non-government agencies.
The office is also in charge of logistics and messengerial services. It implements established guidelines and procedures in regulating and monitoring the issuance of various IDs, stickers and passes for students, contractual personnel, fetchers and vehicles. It is likewise in-charge of documenting lost and found items and in safekeeping these surrendered items. Correspondences from outside institutions or other parties are also handled and distributed by this unit.
PROCUREMENT OFFICE
The Procurement Office is a centralized unit that handles all the purchasing requirements of the institution and serves as a conduit between suppliers or service providers and the requesting departments/units.
The office aims to efficiently and effectively acquire goods, materials, and services considering the quality, budget, and timely delivery to meet operational requirements based on the school’s standards as influenced by its system-wide modern conduct of schools.
