The Senior Vice President (SVP) heads the Executive Office and the Governance Council. He is the chief operating officer of DLSZ. The SVP is primarily responsible for ensuring the day-to-day operational efficiency of DLSZ. The SVP is a key member of the President’s Council and the Administration Group. The goal of the SVP is to secure the functionality of the organization to drive extensive and sustainable growth. Among the essential functions of the SVP are to provide day-to-day leadership and management that mirrors the vision, mission, and core values of DLSZ; oversee daily operations of the institution and the work of administrators; is responsible for the measurement and effectiveness of all internal and external processes; and establishes and develops consistent, transparent and effective policy, processes and systems to provide the highest quality, integrated central operational function that supports the institution.
Under the Office of the SVP are several units to ensure active support for co-curricular programs in sports, business processes and procurement, fundraising, communications, promotion of positive school image and brand, aesthetics, campus development and services, and the monitoring of quality academic and business practices to ensure that the school achieves its strategic goals.
The Governance Council is also under the Office of the SVP. The council has a responsibility for a wide range of administrative functions, all of which are aimed at establishing a coordinated approach to educational business and ensuring that the DLSZ’s governance structures are supported effectively. The unit maintains oversight of the school’s corporate governance structures and also provides leadership in relation to risk management, business continuity, and information governance, as well as support for the Board of Trustees, the Administrative Council, and the Academic Council.
As Lasallian schools strive for academic excellence, the Modern Conduct of Schools (MCS) issued by De La Salle Philippines recognizes the importance that Lasallian schools likewise aim for excellence in governance and management to achieve their goals.
Under the Governance Council are the following:
STRATEGIC COMMUNICATIONS OFFICE
The Strategic Communications Office (StratComm) promotes a highly effective communication network amongst the different sectors of the school and its key partners in education–the parents, the alumni, related communities, and organizations, as well as the general public;
The StratComm aims to coordinate and facilitate the exchange of information among all sectors/units of the school and its immediate public through an efficient communication system while it endeavors to help achieve a socially responsive institution.
Primary activities:
- Creating content for the School’s website and other DLSZ publications
- Producing the institutional digital newsletter, SinagBerde, three times a year
- Producing a variety of digital communications for the internal public and the broader DLSZ community
- Maintaining the content for the School’s social media channels and posting of announcements on the Family Portal
- Telling stories of education and lives of Lasallians that reflect the core values of faith, service, and communion as well as their achievements for God and country
Services Offered:
- Editing and Proofreading
- Photo Coverage
- Video Editing
- Reservation for Zoom Video Conferencing Platform
STRATCOMM Service Request Form
PROJECT MANAGEMENT OFFICE
The Project Management Office prepares and coordinates special projects under the President’s Office. It also handles the internal and external communications of the school president with other educational networks such as De La Salle Philippines and Muntiparlas Consortium and external stakeholders for school concerns and special events and activities. It prepares the quarterly and annual reports of the school president to the Board of Trustees and assists in organising of meetings, follow-up and preparation of progress reports for the President’s Council, Executive Office and the Finance Executive Committee and planning workshops for school administrators.
The Growth in Organizational Leadership and Development Program is an ongoing succession program spearheaded by the President’s Office that trains potential and new administrators through a series of sessions and workshops on topics ranging from management, leadership and Lasallian spirituality.
QUALITY MANAGEMENT OFFICE
The Quality Management Office takes the lead in the Quality Management program and initiative of the School through collaboration, the formation of committees, and the monitoring of institutional progress in the area of quality management.
Together with the Governance Council, the Quality Management Head ensures that organizational policy and procedures are aligned with accreditation standards.
The services of the office include:
- Provides administrative support including coordination, planning, and conduct of workshops/ training/meetings/focus group discussions, and other activities relating to Quality Management Systems(QMS) and Processes.
- Assists all QMS process owners in their roles with data entry, data analysis, research, and producing process and system documentation, and reports Monitors policy and procedures alignment with accreditation standards.
- Maintain and retain documents and records relevant to the operation of the school
- Assists in delivering value-adding information such as producing materials that help the organization understand improvement initiatives and share best practices;
- Contributes to the development and implementation of school-wide academic quality assurance processes and accountability measures that are aligned with accreditation
DATA PRIVACY OFFICE
The Data Privacy Office ensures that DLSZ is compliant with the 2012 Data Privacy Act of the Philippines which is administered and implemented by the National Privacy Commission (NPC), a government agency that promotes the country’s compliance with internal standards set for data protection.
DLSZ respects and values individuals’ data privacy rights regardless of their nationality and makes sure that all personal data collected from various stakeholders are processed in adherence to the Data Privacy Act’s general principles of transparency, legitimacy of purpose, and proportionality.
The Data Protection Officer (DPO) is accountable for ensuring compliance by the Personal Information Controller (PIC) or Personal Information Processor (PIP) with the Data Privacy Act, and its Implementing Rules and Regulations (IRR). The DPO prepares and reviews the DLSZ Data Privacy Manual regularly and monitor compliance to assess the effects of emerging issues. DLSZ’s privacy and security policies and procedures shall be updated with related issuances of the NPC and other applicable laws and regulations relating to data privacy and security best practices.
The services of the office include
- Annual registration of all Data Processing Systems and the DPO with the NPC as stated in the provision of NPC Circular No. 2022-04.
- Mandatory display of the Seal of Registration at the main entrance of the place of business, office, website, and common areas to ensure visibility to all data subjects.
- Provides privacy compliance and advisory services
- Assists in developing privacy guidelines and policies, conducts and coordinates Privacy Impact Assessments (PIA)
Conducts and facilitates Data Privacy Awareness training focusing on the awareness of the Data Privacy Act of 2012, data protection, and always treats personal data and information data as a valuable and critical institutional asset that should always be secured.
RISK MANAGEMENT COMPLIANCE AND AUDIT OFFICE
Risk Management, Compliance and Audit (RMCA) Office shall be recognized as an oversight function, administratively under the Office of the President and accountable to the Board of Trustees.
The President shall commit organizational structure, financial and human resources, professional development, and technology to ensure that RMCA management achieves its objectives. Top management shall ensure that there is a tone from the top in promoting a culture of accountability, integrity, and ethics through issuing a statement or policy that establishes a risk management approach, plan, or course of action.
Risk Management, being one of the pillars of quality management and governance, is central to operations as it provides oversight of risk and control, protecting the institution from potential losses and preventing adverse effects of unmitigated risks.
The RMCA Office ensures alignment with the institution’s commitment to risk management to its objectives, strategies, and culture. The RMCA Office together with top management must demonstrate leadership and commitment by ensuring that risk management is integrated into all institutional activities and that necessary resources are allocated to managing risk.
The RMCA Office sees to it the school’s adherence with all applicable laws and regulations, internal rules, policies, and procedures to advance DLSZ’s mission and strategic plans by proactively partnering with various stakeholders in promoting stewardship, accountability, integrity, efficiency, and compliance.
The RMCA Office has full access to properties, records, data, and other necessary information.
The Risk Management Officer shall articulate its objectives, define the external and internal parameters to be taken into account when managing risk, and set the scope and risk criteria for the risk management process to ensure that all potential risks are identified, assessed, monitored, and effectively mitigated in alignment with the organization’s strategic goals and regulatory requirements.
The services of the office include:
- Identifies, prioritizes, and assigns accountability for managing strategic, financial, operational, and reputational risks by requiring administrative and operating units to have written internal policies, procedures, and guidelines in place for monitoring compliance with law, regulation, or other binding rules or agreements for all agreements entered into by DLSZ.
- Review systems and operations to assess the adequacy of controls over activities.
- Reviews compliance with policies, procedures, and statutory requirements which could have a significant effect on operations.
- Appraises the reliability of financial information.
- Appraises and monitors the efficiency and effectiveness in the use of available resources and make commendations for compliance.
- Recommends corrective courses of action in case of non-compliance to prevent losses or wastage such as training programs to strengthen and enhance the efficiency of its control environment and governance process.
ADVANCEMENT AND LINKAGES OFFICE
The Advancement and Linkages (AdLink) Office is responsible for the planning, execution, monitoring, and evaluation of DLSZ’s resource generation campaigns and activities.
AdLink also serves as the school’s primary liaison with the Alumni Association, Parents Association, Retired Lasallian Partners Association, De La Salle Philippines, and other external linkages.
Data Privacy Office
DLSZ is committed to comply with the rules and regulations implemented in the country. One of which is to have a Data Protection Officer as mandated in the 2012 Data Privacy Act of the Philippines which is administered and implemented by the National Privacy Commission (NPC), a government agency that promotes the country’s compliance with internal standards set for data protection.
DLSZ respects and values individuals’ data privacy rights (regardless of their nationality) and makes sure that all personal data collected from various stakeholders are processed in adherence to Data Privacy Act’s general principles of transparency, legitimacy of purpose, and proportionality.
The Data Protection Officer (DPO) shall prepare and review the DLSZ Data Privacy Manual on an annual basis and monitor compliance to assess the effects of emerging issues. DLSZ’s privacy and security policies and procedures shall be updated to be consistent with NPC issuances and privacy and security best practices. This is a person appointed or designated by the Board who will be accountable for ensuring DLSZ’s compliance with the Data Privacy Act, as the Personal Information Controller or Personal Information Processor of data, its Implementing Rules and Regulations, related issuances of the NPC, and other applicable laws and regulations relating to data privacy and security.
Reference: DLSZ Data Privacy Manual
STRATEGY MANAGEMENT OFFICE
The Strategy Management Office (SMO) ensures that De La Salle Santiago Zobel (DLSZ) stays true to its vision, mission, and strategic goals. It leads the school’s strategic planning, budgeting, and target-setting processes to ensure that all initiatives and resources are aligned with institutional priorities.
The SMO monitors key performance indicators (KPIs) to track progress, promote accountability, and guide informed decision-making. It also oversees the development of the Annual Plan and the Three-Year Strategic Plan, fostering a culture of continuous improvement and institutional excellence in line with the Lasallian mission.
